Archive a term

Archive a term to tidy daily lists while keeping classes and records linked, plus how to view, restore and common questions about impact without deleting data

Overview

Archiving a term removes it from your active terms list without deleting it.

This is useful for past terms that you no longer need to manage but may still want to reference for dates, classes, or records.

Archived terms can be viewed again at any time.

When to archive a term

You might archive a term when:

The term has finished
You no longer need to edit its dates or details
You want to keep the terms list focused on current and upcoming terms

Archiving is recommended instead of deleting, as it preserves historical information.

Archiving a term

To archive a term:

From the main navigation, select Terms.
Select the term you want to archive.
Select Archive Term.
Confirm the action if prompted.

The term will be archived immediately.

What happens when a term is archived

When a term is archived:

It no longer appears in the terms list by default
Classes assigned to the term remain linked for reference
Historical information is preserved

No data is deleted.

Viewing archived terms

To view archived terms:

Go to the Terms list
Select Show Archived

Archived terms will appear alongside active ones.

Restoring an archived term

If you need to use an archived term again:

Open the archived term
Use the available option to restore or unarchive it

Once restored, it will appear in the active terms list again.

Common questions

Will archiving affect enrolments or attendance records?
No. Archiving a term does not change enrolments, attendance, or class history.

Should I archive all old terms?
Archiving past terms helps keep your workspace tidy while still allowing you to look back if needed.

Can I still view classes from an archived term?
Yes. Assigned classes remain visible when viewing the archived term.