Terms
View and manage terms that group classes by date range, open term details and assigned classes, and show archived terms when you need past records quickly
Overview
Terms help you organise classes into clear date ranges, such as “Autumn Term 2025”.
The Terms area is where you can:
- View all current terms
- Open a term to see its dates and assigned classes
- Show or hide archived terms
- Edit or archive an existing term
Opening the Terms page
From the main navigation, select Terms.
You will see a list of your terms, including:
- Name
- Start date
- End date
Select a term name to open it.
Showing archived terms
By default, the list shows active terms.
To include archived terms in the list:
- Select Show Archived
This is useful if you need to refer back to a previous term or check historical dates.
Sorting the list
Use the Filters menu to sort by:
- Name
- Start date
- End date
Understanding the terms list
Each row in the list represents one term.
- Name is the label you gave the term (for example, “Spring Term 2025”).
- Start date and End date define the term’s date range.
- The menu at the end of a row provides quick actions for that term (where available).
Viewing a term
When you open a term, you will see:
- The start date and end date
- A list of assigned classes
Assigned classes are the classes that run within that term.
Select a class name to open it.
Editing a term
From the term page, select Edit Term.
This lets you update the term’s details, such as its name or dates.
Archiving a term
Archiving is used to hide a term you no longer need day to day, without deleting it.
From the term page, select Archive Term.
Once archived:
- The term will no longer appear in the list unless Show Archived is enabled
- The term remains available for reference
Notes and common issues
I can’t see a term I created before
It may be archived. Select Show Archived on the terms list.
Why are there no classes under “Assigned Classes”?
A term can exist without any classes assigned to it yet. Once classes are assigned, they will appear in the list.
Should I archive old terms?
Archiving helps keep the terms list tidy while still keeping past terms available if you need to check dates or class history.
Archive a teacher
Archive a teacher to remove them from active lists while preserving past schedules and class links, with guidance on when and how to reverse it if needed
Create a term
Create a term by naming it and setting start and end dates, with guidance on seasonal blocks, date choices and how classes fit the range before scheduling